Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Writing a box list for moving day
Start your preparations with a written list of every box and bag that will make the journey. Give each box a number, note the room it belongs to and jot a word or two about what is inside. Measure larger pieces such as beds, bookcases or a fridge and record the dimensions, because these figures help the team suggest a small van, Transit or Luton for the job. Write down your hire dates, both addresses and anything you already know about access, such as whether a van can pull up close to the door. Useful questions include whether your preferred van size is free on those dates and what the alternative would be if it is already booked.
Weighing one trip against several runs
If you are weighing up one larger van against several smaller runs, the numbers to gather are the same either way. List everything you plan to move, note the sizes of the bulkiest items, and estimate how many boxes you will have once packing is finished. Then sketch both options: the dates for a single trip, or the separate timings for two or three runs, including any waiting around at each end. Ask the team what van sizes they could offer for each version and whether the hire period could cover a full day if needed. Whichever option you lean towards, having the item list to hand means you can revise the plan if circumstances change before the booking.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.