Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Notes to Gather Before a Work Trip
Before requesting a quote, write down the exact dates you need the car, including any early starts or late finishes that might affect the booking window. List the driver's details, where the vehicle should be delivered or collected, and any named contacts at the destinations you plan to visit, with phone numbers in case plans shift on the day. If you are carrying samples, display boards or a laptop bag, note their approximate sizes so the team can comment on which vehicle groups suit your list. Jot down any questions you still have, such as whether an automatic is required, and send everything together so nothing is missed when the quote is prepared.
Keeping a Day Plan That Can Flex
A loose itinerary is worth preparing even when your schedule might change. Sketch the appointments or meetings in order, note roughly how long each should last, and leave gaps between entries so a delayed start does not knock everything off course. Record addresses and the contact person for each stop, and decide in advance which commitments are fixed and which could move to another day if needed. If a colleague might join for part of the journey, add them to your passenger list and confirm their luggage too. When you ask for a quote, mention the nature of the trip and any possible extension to the hire dates, since the team can then suggest options that leave room for adjustments rather than a tightly fixed plan.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















