Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Recording Dimensions for Awkward Items
Start with the item most likely to cause a headache: measure it and write the figures down. For each bulky piece, note the length, width and height at the widest points, including any packaging, feet or handles that add to the overall size. If something dismantles, list the parts as separate entries with their own measurements rather than guessing at the whole. A photograph beside each entry can help you remember what the numbers refer to when you come to enquire. Once the list is complete, you can send it with the hire dates and access arrangements, and the team will help match the job to a small van, Transit, Luton, dropside or crew van where available.
Keeping a Load Inventory
Alongside the measurements, it helps to keep a running inventory of everything destined for the van. Group the list by room or by job: kitchen boxes, bedroom furniture, workshop tools or trade materials, and number the entries so you can tick them off as the plan develops. Note who each item belongs to or where it is going, particularly if the trip involves several stops or a handover to someone else. If anything is being collected from a third party, record their contact details and the agreed time. The inventory also gives you a clear record to check against the hire dates, and you can share it with the team when confirming access arrangements and the van you need.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.