Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Rounding Up Helpers for the Day
Before any booking is made, it pays to know who will actually be there. Ask around early and write down each helper's name, the hours they can offer and a phone number, so a single message can reach everyone if timings shift. Note whether any of them hold keys or access details for the addresses involved, and whether someone has agreed to look after children or pets during the busiest stretch. If a helper can only come for the afternoon, record that, since it may influence which parts of the plan sit where in the day. Questions still open at this stage, such as whether the dates could move by a day if someone cancels, are worth mentioning when you contact the team about the van.
Noting Where Each Item Belongs
A simple list linking every item to its destination can be prepared before the van is even reserved. Go from room to room and write what will travel, marking each entry with where it is going, whether that is a new house, a storage unit, a shop or a friend's garage. Note anything destined for more than one address, and record the dimensions of the largest pieces alongside their labels so the load can be described accurately. If some items are being sold or donated rather than moved, keep those on a separate list. This paperwork also gives you something to check against at the end of the day. Any queries about whether the list fits the planned hire period can be raised when the dates are discussed.
Explore other van hire areas
Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.