Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Coordinating Helpers for the Day
Who has confirmed they can come? Build a simple roster of helpers with names, phone numbers and the hours each person can commit, then check it a day or two before the hire begins in case anyone has had to drop out. Note which helpers will travel in the van and which will use their own transport, since that affects both the headcount and any parking you might need to arrange at each end. Assign someone as the main point of contact so messages about timing changes reach everyone through one channel. If helpers are only available for part of the day, record the exact windows. Sharing the confirmed hire dates early lets people protect the time, and an up-to-date list means you can adjust plans quickly if circumstances change.
Measuring Bulky Items Before You Book
Do you know the true size of what you are moving? Before requesting a van, measure each large item individually, recording its length, width and height at the widest points, including any protruding handles, feet or packaging you will keep on during transit. For furniture that comes apart, note the dimensions both assembled and disassembled, and record which pieces you intend to dismantle. A tape measure and a written list are all you need. Photograph each item next to its measurements if that helps you remember details later. When you contact the team, present this list alongside your hire dates and access arrangements so they can consider which vehicle suits the load. Anything you cannot measure, such as an item still in a shop, can be described by its product details instead.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.