Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Listing What You Plan to Move
Before requesting a quote, jot down everything you expect the van to carry. A written list of boxes, furniture pieces, tools or materials gives you a clear record to work from and helps the team understand the scale of the job. Note the rough dimensions of larger items, such as wardrobes, sofas or workbenches, plus an approximate count of any uniform pieces, whether that is ten identical cartons or a dozen sheets of board. If some items are still unknown, mark them as estimates and revise the list as your plans settle. You might also record which pieces are needed first at the destination, since that can shape your collection order. Any gaps in the list are worth flagging when you get in touch.
Building a Simple Load Inventory
A load inventory works best when it stays in one place, so consider a notebook, a phone note or a printed sheet you can tick off as items are added. For each entry, record a short description, an approximate size and, where relevant, whether the item is fragile or needs particular care. Numbering the boxes and writing the contents on the outside is one approach some people find useful, though the exact method is up to you. Keep a copy of the finished inventory for your own records, since it can help you confirm nothing is missed at either end. If you are collecting goods from a third party, ask them for their own item list in advance so you can cross-check it against yours.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.