Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Coordinating Helpers Around Your Dates
Who can realistically assist on the day? Before you firm up your hire dates, ask each potential helper which hours they are free and write those down alongside your own availability. If two people can only spare the afternoon while a third is free all day, that pattern may shape when you schedule the collection, the move or the delivery. Record a phone number for everyone involved and pick one person to act as the coordinator for last-minute changes. Where another party is involved, such as a furniture seller or a storage site, save their contact details and opening hours with your notes so you can verify arrangements directly with them. A short list of helpers and their availability gives you a clear picture of the day before you commit to dates.
Allowing Time for Packing and Loading
How long will the packing side of the job take? It is easy to focus on the drive and overlook the hours spent wrapping items or hunting for box tape. Sketch a rough timeline that works backwards from your hire dates, noting when boxes will be filled and sealed, and when everything will be ready to go. If items are spread across a loft, a garage or a relative's house, factor in the time to gather them. Note any piece that will need preparation before travel day, and record which keys or fittings belong to which item so nothing goes astray. A written timeline lets you see whether your dates allow enough room for the preparation as well as the journey itself.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.