Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Transporting Hobby Equipment
Start with a list of the hobby equipment you intend to move, noting the longest and tallest items first. Whether it is a kayak, a set of diving cylinders or flat-pack scenery for an amateur production, recording approximate dimensions lets the team consider which van could work for your dates. Mark down any items that separate into parts, along with the bags or cases you will use, and note how many journeys you are prepared to make. If the equipment belongs to a club, agree who is responsible for it during the hire period and who will receive it at the other end. When you request a quote, include the dates and ask whether anything about your list needs clarifying before the booking goes ahead.
Keeping a Load Inventory
A load inventory is simply a written record of everything going into the van, and preparing one before you book gives you a clear basis for your enquiry. Group items by room, owner or destination, and note approximate sizes for anything unusually shaped. If goods are being delivered to a customer, a storage facility or a friend, write down each recipient's name and phone number alongside the agreed delivery times. This record also helps you decide between a single larger van or several trips with a smaller one, which you can discuss with the team. When you contact them, ask which vehicle types they expect to have available and whether your inventory raises any questions they would need answered before confirming the hire.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.