Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Recording Dimensions of Awkward Loads
Pick the item you are least sure about and measure it first, whether that is a dining table, a fridge or a rolled carpet. Write down the height, width and depth next to each entry on your list, and add the quantity of smaller pieces such as boxes or tools. If something comes apart, record the dimensions in both states, dismantled and assembled, so you have both figures to hand when you ask for a quote. A photo beside each measurement can help you remember what the numbers refer to. Keep the finished list nearby during your enquiry, and mention any items with unusual shapes. If you are weighing up a small van, Transit, Luton, dropside or crew van, the recorded figures give the team something specific to work with.
Preparing Details for a Business Delivery
For business deliveries, the first thing to pin down is the recipient. Note the name, phone number and site address of whoever is receiving the goods, and ask them about access arrangements, opening hours and any paperwork they expect. Next, list the items going out: what each one is and how many, plus the dimensions of anything oversized. If the delivery spans several days, mark the dates in mind, including any that are fixed by a customer deadline. All of this can go into your enquiry when you ask about a van, and it gives the team a clear picture of the job. Where a signature or reference number is needed at the destination, record that too, and keep the details with the delivery notes so nothing is overlooked on the day.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.
















