Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Taking Dimensions of Awkward Items
Begin with the piece you are least sure about, since that is the one most likely to shape the booking. Using a tape measure, record the length, width and depth of each awkward item, and include protruding parts such as drawers, handles or wheels in the figures. Note whether anything comes apart, and if it does, whether you have the keys or tools needed to dismantle it. For items with unusual shapes, a photograph alongside the numbers can help you describe them later. Keep a simple written inventory grouping large pieces, medium ones and loose odds and ends, and update it if plans change. When you contact the team for a quote, share the measurements as recorded and flag anything uncertain, because the vehicle options can only be discussed properly when the dimensions you supply are complete and honest about gaps.
Planning a Move With Boxed Belongings
Boxed items deserve their own count, separate from furniture, because the total often grows faster than expected. As you pack, number each box and keep a note of its contents and which room it belongs to, which helps at both ends of the journey. Record roughly how many boxes you expect to have by the hire date, and set aside any that are fragile so they can be identified easily. If belongings are going into storage, note the storage unit details and its access hours, and confirm arrangements with the facility yourself. Where items are heading to more than one address, list the addresses in the order you plan to visit them, with a contact name and number for each recipient. Passing this information on when you enquire, along with your dates, gives the team a clearer basis for discussing van choices.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.