Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Building a Load Inventory for Your Move
The first step is a written inventory of everything going into the van. Work through the property or job room by room, or item by item for trade loads, and record each piece alongside a rough size. Count boxes rather than estimating them, and note anything unusual such as long pipes, rolled flooring or dismantled furniture. Where an item is heading to a different address, mark that on the list along with a contact name and number for whoever is receiving it. An inventory also helps if something is left behind or collected on your behalf. When you contact the team, the list can be summarised in a few lines, and any questions about which van suits the load can be raised directly rather than guessed at.
Measuring Bulky Items the Right Way
Alongside the inventory, measure the bulky pieces you plan to carry. For furniture, record the height, width and depth at the widest points, including any protruding feet, arms or handles. If something comes apart, note the dimensions both assembled and broken down, since that difference may matter to the vehicle choice. Long items such as sofas, wardrobes or worktops deserve a separate line with their full length. Write the numbers down rather than relying on memory, and keep the tape measure handy in case something needs rechecking on the day. When you enquire, these measurements give the team something concrete to work with, and any remaining questions about whether a particular van is available for your dates can be asked then.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.