Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Sorting Out Your Unloading Order
If you plan to unload at more than one stop, it helps to write down the order before the hire begins. Start by listing each address on your route and noting which items belong where. You could number the boxes by room or label them with the recipient's name if goods are going to several people. Where furniture is involved, measure the pieces and note which doorways or corridors they must pass through at the destination, since those dimensions may influence what you carry on a single trip. Keep a note of any contact numbers for the people receiving items, in case arrival arrangements change. When you request a quote, you can ask how the team records multi-stop jobs and what information they need about each drop-off point.
Taking Hobby Equipment by Van
Suppose you are transporting equipment for a hobby, such as model railway layouts, kayaks, exhibition stands or band instruments. Begin with an inventory: list every piece, its approximate dimensions and whether it comes apart for transport. Note any items that are awkwardly shaped rather than simply heavy, and record how many bags, cases or crates the collection involves. If some equipment belongs to other members of a club, collect their contact details so you can confirm who is handing over what and when. Think about the dates too, including whether you need the van overnight or just for a few hours on one day. When you contact the team, share the inventory, the dimensions and any requirements such as keeping items dry, and ask which vehicle options they would suggest for that load.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.