Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Setting Out What the Driver Needs
Your notes should start with the details the driver can decide before contacting the team. Write down the dates the car is needed and the preferred collection and return times, including whether the booking might extend by a day if plans are still loose. Record the driver's details and any preferences they hold, such as wanting an automatic rather than a manual, or needing an estate or SUV for the amount of luggage they expect. Note whether the driver would like the car delivered to a specific address or would rather collect it in person. Keeping these points together means your enquiry covers the essentials, and it leaves room for the questions you still want to ask about vehicle groups or timings.
Getting the Car Ready for a Work Trip
A work trip adds a few planning items to the usual booking notes. Decide which dates the trip covers and whether you need the car for the full period or only for travel on certain days, then write that down as your hire window. List the equipment you will carry, such as a laptop bag, samples case or tool box, and note anything bulky that might influence your choice between a compact city car and an estate. Record the addresses you will travel between and the contact details of anyone you are meeting, in case plans shift. When you contact the team, share the dates, driver details and where you need the car, and ask any remaining questions before booking.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















