Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Details Worth Writing Down Before Booking
Before requesting a quote, it helps to write down the details that shape the booking: the dates you need the car, the names and details of every driver, and whether collection or delivery suits you better. Add a note on driver preferences, such as whether anyone in the group can only drive an automatic, or whether a taller driver needs extra headroom and seat adjustment. If the car will carry particular luggage, list the cases or bags and their rough sizes so the team can suggest a suitable group. Where you plan to drive and park can also influence the choice between a compact model and something larger. Any open questions about fuel, keys or handover times are worth recording at this stage too.
Preparing a Car for a Work Trip
A work trip brings its own list of things to settle in advance. Set out the itinerary first: meetings or site visits, the addresses involved, and any windows when the car must be available. Note who will be driving on each day, since a colleague may need to be added to the booking. If clients or colleagues are travelling with you, count passengers and their bags so a people carrier or estate can be considered rather than a saloon. Record a contact name and number at each stop in case plans change on the day. Finally, list the questions you want answered in the quote, such as delivery location, handover time and vehicle group, so nothing is left to sort out the night before.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















