Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Recording access and item sizes
What should you measure before booking any van? Work through the items on your list and write down the height, width and depth of each one, paying particular attention to anything tall, long or awkwardly shaped. Then check the openings those items must pass through, including door frames, corridors, garden gates and any lift at the destination, and add those figures to the same page. If a bed or table can be taken apart, note the sizes of the separated pieces. It is also worth asking the receiving contact about parking spots, loading bays or time restrictions at their end. Handing the complete set of measurements and access notes to the team, together with your hire dates, gives them what they need to suggest a suitable option.
Carrying hobby equipment safely listed
Hobby gear often shapes the whole hire, so it pays to plan around it. Whether you are moving a model railway, a set of kayaks, DJ decks or workshop tools, start by listing every piece with its dimensions and any parts that detach. Note how the equipment is stored at home and where it needs to go, along with the person receiving it and their contact details. If a club or event venue is involved, ask them about delivery windows and access before committing to times. Some items, such as long poles or folded boards, may influence whether a small van is enough or something larger is required, so include their lengths in your enquiry. Recording the hire dates alongside the equipment list keeps the request clear.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.