Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Checking Access and Item Sizes
Do you know the exact dimensions of every opening your items must pass through? Before settling on a van, measure the relevant entrances at both ends of the job, including front doors, side gates, corridors and any loading bay or rear entrance. Note the width and height of each, and check whether doorframes, radiators or handrails reduce the usable space. Then measure your largest items, recording length, width and depth, and mark any pieces that come apart, such as bed frames or shelving units. Write down whether stairs, tight turns or narrow passages feature on the route, since these affect which measurements matter most. If you are collecting something from a shop or seller, ask them for the packaged dimensions in advance rather than guessing.
Keeping a Load Inventory
What exactly is going on the van, and do you have it written down? A simple inventory, drafted a few days before the hire, gives you a reference point from start to finish. List each item or group of items, noting quantities, so nothing is overlooked when the day arrives. If some things are still undecided, mark them as possible additions and set a date for confirming whether they travel. Record the name and contact number for anyone receiving goods at the destination, and note any items that belong to other people, such as borrowed tools or a friend's furniture. Keep the list somewhere accessible during the job so you can tick things off as they are handled. Sharing the inventory with the team when you request a quote helps them discuss the right vehicle option, and it highlights anything still uncertain, such as items awaiting a seller's confirmation, before the hire date is fixed.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.