Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
A Simple Load Inventory
Start by writing an inventory of everything you intend to move. For each item, note its approximate dimensions and any features that affect how it travels, such as detachable legs on a table or doors that open on a fridge. Count boxes rather than guessing, and flag anything unusually long, tall or awkward. If the load belongs partly to other people, perhaps in a shared house move, record whose items are whose so nothing gets mixed up. Photographing larger pieces can help you remember them later. Once the list is complete, it becomes the reference you share when describing the job, and it gives the team a clear basis for suggesting which van type suits the work you have planned.
Setting Realistic Timing Around the Van
Think through how your hire day will unfold before settling on dates. If packing is still in progress, consider whether to finish it before the van arrives or spread the work across several days, which may influence how long you keep the vehicle. Note the hours you expect to spend at each address, including any time needed to dismantle furniture or wrap fragile pieces. Where a collection or delivery involves a third party, such as a shop or a storage facility, write down their opening hours and a contact number so you can confirm access on the day. Building this picture early lets you decide whether a single longer hire suits your plans or whether different arrangements would serve you well.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.