Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Scheduling Dates Around the Packing Stage
Scheduling the hire around the packing stage starts with writing down when the items will be ready and how long the whole job might take. Note the collection date, the delivery or drop-off date, and any window during which a property, shop or storage unit is open. If furniture is being collected from a seller, record their availability and the contact number of whoever will hand it over. Listing each item with its approximate dimensions helps the team suggest whether a small van, Transit, Luton, dropside or crew van matches the job where available. It is also worth asking whether the vehicle could be collected earlier or returned later if the packing stage runs to a different pace than expected, so the dates can be adjusted before anything is confirmed.
Keeping a Written Load Inventory
A load inventory is a simple written list of everything intended for the van, prepared before the hire dates are fixed. Record each item's approximate length, width and height, along with any pieces that come apart, since this information helps the team match the load to the vehicle type. Note the total number of boxes, bags and loose items, and mark anything fragile or awkwardly shaped so it can be discussed when booking. For business deliveries, list each drop-off point with a recipient name and contact number, and note whether anyone needs to sign for goods on arrival. Questions worth asking include whether the inventory points towards a particular van size, and how the list should be updated if items are added or removed once the hire is arranged.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.