Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Planning a Business Delivery Run
If you are arranging a delivery for a customer, it helps to write down every item before you ring for a quote. Note the quantity of each piece, its approximate dimensions and whether anything is fragile or awkwardly shaped. A written list of boxes with their measurements tells the team far more than a vague description of a few items. You might also record the delivery address, the name and phone number of the person receiving the goods, and any preferred arrival window they have given. If the recipient works from a unit with restricted opening hours, add that detail too. Questions worth asking include whether the van can be collected the evening before and what happens if the delivery date shifts.
Moving Hobby Equipment Between Venues
Suppose your club needs to shift equipment to a show, a race or an exhibition. Start by listing the bulky pieces separately from the small accessories, with measurements for the largest items and a note of how many bags or cases accompany them. Count everything that travels, from tools and spare parts to tables and signage, so nothing is guessed at on the day. If some items only disassemble with certain fixings or covers, mention that when you enquire, since it may affect which vehicle suits the job. You can also confirm the collection and return times, the contact details for whoever receives the equipment at the far end, and whether an extra driver needs to be added to the booking.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.