Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Finding a car to suit the trip
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
What to write down for a work trip
Start by writing down the details that shape the whole hire. Note the exact dates you need the car, including whether an early start or late finish matters, and list every driver who might get behind the wheel so their details can be checked against the booking. Record where the car should be delivered or collected, plus a contact number for whoever receives it if that is not you. If the trip involves visiting several sites, sketch a rough itinerary with addresses and expected timings. Finally, think about what you will carry, from sample cases to presentation equipment, and note any bulky items. Passing this information to the team lets them quote accurately and answer any questions you still have.
Planning a longer stay by car
A longer stay brings a different set of questions worth settling before you request a quote. Decide the full hire period, including any chance the trip extends, and note whether you would want to add days later. List the passengers travelling with you and their luggage, counting suitcases, bags and anything awkward such as golf clubs or a pushchair, since this affects whether an estate or a people carrier suits you best. Write down your accommodation address and a contact there who could receive the car or handle delivery arrangements. If your plans include trips during the stay, jot down a rough itinerary so the team understands how the car will be used. Any of these points can be raised when you ask about availability and pricing.
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What to confirm on the phone
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















