Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring Hobby Gear Before You Enquire
Your first job is to decide exactly which equipment makes the trip, because a partial list leads to a misleading quote. If you are moving sailing gear, kayaks or a model aircraft collection, measure each item's length, width and height, and note whether anything dismantles into smaller sections. Count the boxes of accessories separately and record their approximate sizes too. Where a friend or club member is sharing the load, agree whose name the booking will be under and how the equipment will be tracked between you. If any item is unusually long or an awkward shape, describe it plainly in your enquiry rather than guessing at a category. The team can then discuss which van might suit the job, subject to availability, and quote on solid information.
Drafting a Room-by-Room Move List
For a household move, the most useful preparation is a list organised room by room, with every item named and its dimensions noted where it is large. Start with the bulkiest pieces, such as wardrobes and sofas, then work down through boxes, bags and loose items, marking anything that belongs to a specific destination such as a storage unit. If furniture is going to a friend or a charity shop, collect that recipient's address and phone number and confirm they will be present. Decide whether the move fits into one hire period or needs several days, and raise that question early. When you contact the team, include the access arrangements at both ends, since narrow lanes or gates may affect which van is suitable for the job.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.