Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Planning your first day behind the wheel
What does the first hour after arrival look like for you? Writing that hour down turns a vague plan into a usable one. List the arrival time, the first place you need to reach, and any stops in between, along with the name and number of whoever is expecting you. Build in a buffer in case flights or trains run behind, and note addresses rather than descriptions so nothing gets lost in translation. If a hotel or venue has particular entry arrangements, ask them directly how access works. When you request a quote, mention your full date range, whether you would prefer collection or delivery, and the vehicle group you have in mind, from an automatic to an estate.
Getting ready for a work trip
Which meetings matter most, and what do you need to carry to them? Answering that shapes everything else you prepare. Note the dates and times of each appointment, the addresses, and a contact at every location in case plans change. List the items travelling with you, such as a laptop bag, sample cases or a display stand, and measure anything unusually long or bulky so the team can discuss suitable groups, perhaps an estate or a people carrier. Consider whether you need the car for the whole trip or only on certain days, and write down any gaps between commitments. Ask the team which vehicles are available across your dates, what driver details they require, and whether delivery to your starting address is possible.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















