Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Building a Load Inventory
Start with a written inventory of everything that needs to travel. Note each item's name, approximate dimensions and any peculiarities, such as doors that cannot be removed or boxes that must stay upright. If the load includes furniture, record the largest pieces separately so you can discuss them individually when enquiring. Photographs can support your list, though a simple written tally is often enough. It is also worth noting whether items will already be boxed or wrapped, and whether anything might arrive on the day itself. Once the inventory is drafted, the open questions become clearer: which vehicle size fits the job, whether a crew van is needed for extra seats, and how the hire dates line up with when the items will be ready to move.
Moving Boxed Belongings
For a move built around boxed household goods, the preparation is slightly different. Count the boxes and note their sizes, since a mixture of small and large cartons changes the space required. Write down anything that will not fit in boxes, such as mattresses, mirrors or appliances, and measure those items where you can. If some belongings are going to a storage unit, record the unit number and the contact details for the storage site so the drop-off can be arranged. Think, too, about the itinerary: which address you are starting from, where each load is heading, and whether there are any time constraints at either end. Presenting these notes when you ask for a quote helps the team identify the right van and flag anything that needs further discussion.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.