Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Sorting out helpers for the day
Who is going to be there on the day, and at what time? Settling that early gives you a clear picture to pass on when you ask about a van. Make a list of everyone who has agreed to help, with their mobile numbers, and note which parts of the day each person can attend, since some may only be free for the morning. Record the addresses involved, including the destination, and a contact name and number at each end if the property belongs to someone else. If your helpers are arriving separately, agree where they should gather and roughly when. Mention the number of people and the access arrangements when you contact the team, because that information helps them match the job to a small van, Transit, Luton, dropside or crew van where available.
Transporting hobby equipment by van
Moving equipment for a hobby, whether that is sailing gear, band instruments, model railway layouts or camping kit, starts with an accurate inventory. Measure the largest items, including their length, width and height, and note anything that comes apart or folds down, recording the packed dimensions for each piece. Count the smaller accessories and boxes, and make a note of any item that is delicate or awkwardly shaped. Decide your hire dates and whether you might want the van for an extra day in case plans slip. If you are collecting or delivering to a club, storage site or another person's address, record a contact name and number there in case access details need checking. Sharing the full list and dimensions with the team when you request a quote helps them suggest the right van type and confirm availability.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.